Safe Sharing Tips

When sharing files online, the first priority is to be clear about who your intended audience is — and to make sure the file doesn't reach anyone else. Sharing links tend to travel further than expected, so verify the recipient's address before sending and set viewing permissions to the minimum necessary, whether sharing internally or externally.

Managing how long files remain available is just as important. FS!QR automatically deletes uploaded files after a set period, but you should still share the ID and password only with those who need them, and encourage deletion as soon as they've finished using the file.

Also consider the environment on the receiving end. Public Wi-Fi and shared devices can expose communication content to eavesdroppers, so choose a service that uses HTTPS encryption, and encourage recipients to clear their browser history and download folder promptly after accessing the file.

If something about a share feels off, change your ID or password, or delete the uploaded file. Building up these basic habits is what makes genuinely secure information sharing a part of everyday routine.

When multiple sharing methods are in use across your organization — each with its own procedures — the risk of sending something to the wrong place rises. Establishing clear rules based on data sensitivity, and building shared understanding through documented procedures and training, goes a long way toward preventing confusion and accidents.

Don't overlook the element of trust in your sharing relationships. When you have no choice but to share with someone outside your organization, promptly deleting any information that is no longer needed and revoking access permissions minimizes the risk of a data leak.

Once sharing is complete, remind anyone who knows the ID and password not to pass them along carelessly, and make it standard practice to delete the file when it's no longer needed.